What is an Annual EHCP Review?

The Education Health and Care Plan (EHCP) has replaced the Statement of Special Needs. The EHCP is a Local Authority managed document, where the school captures the views of those engaged with the individual child and makes recommendations. The Local Authority has the 'ownership' of the EHCP and not the school.

Click here for more information on EHCPs from Hertfordshire Local Authority

Each year, an annual review of the EHCP takes place. These take place for St Luke's pupils here at the school. They are an informal meeting to capture the views of parents/carers, the child and professionals working with the pupil. For some EHCP review meetings, there will be several people contributing to the plan, for others, it will be a simple updating of information.

At St Luke's, your child's teacher(s) will have contributed to information about the EHCP and areas of development mapped against his/her EHCP Outcomes.

At the meeting, Rosemary Barker will lead parents through the process. The class teacher will not be in attendance, but teaching their class.

Each school may have different procedures and, depending on their age, progress in learning or transitional time to another phase of education, there will be different people attending the meeting.

At St Luke's, we seek to gather views and relevant reports in advance of the meeting, giving families the opportunity to read through these before meeting together to make decisions on the recommendations to the Local Authority about what should be updated.

What you should expect to receive before the meeting

St Luke's School will send you information from the class teacher about areas we feel should be changed in your child's EHCP as a result of progress made over the course of the year.

If your child has speech and language or occupational therapy at St Luke's, then there will be a report from the professional(s) involved.

What happens at the EHCP Annual Review Meeting

Who will be at the meeting?



  • Parents/ Carers
  • Your son/daughter(invited to join the meeting)
  • Rosemary BarkerEHCP Co-ordinator
  • Senior Member of Staff (at times)

People you have invited to the Review Meeting e.g.
  • Social Worker
  • Pediatrician
  • Respite Carers
  • Community Occupational Therapists
  • Independent (private) Therapists


The child's class teacher is rarely present because their input is thorough as a result of the report they prepare for the meeting. They also go through the existing plan in detail, to comment on changes that can be discussed and finalized in the meeting.

The meeting is about an hour long and the school will take you through the different sections of the EHCP.

At each point, new information will be used to update the plan, taking into account the views of the parents/carers, school and wider professionals.

The paper/electronic version will be sent to the Local Authority SN Team, who will subsequently produce a Draft EHCP for parents to see before finalising the plan.